Have you ever been halfway through a meeting and thought to yourself, “What is this meeting about and why am I here?” If so, you are not alone. Too many of us rush from meeting to meeting without the time to reorient ourselves. This is a problem that can be easily solved by starting EVERY meeting with the 3 Ps: Purpose, Product and People.
Start the meeting by saying, “The purpose of this meeting is to discuss ______. At the conclusion, we will have this product (ie. a new process, program, procedure or progress). You are here because of your expertise in______, and/or Jane will report on the ______. We will need you to ______ for this meeting to be a success.”
This will take a few minutes at the beginning of the meeting. But, it ensures that everyone there can start with the context needed to have a successful experience.
By the way, end 5 minutes early. That allows your participants to get to their next meeting on time. Everyone will thank you for that!
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